Purpose: Assisting the finance manager in processing and troubleshooting various accounts and transactions.
Reports to: Finance Manager
- Posting sales invoices onto accounts software.
- Posting purchase and supplier invoices onto accounts in order to maintain the purchase ledger.
- Selecting relevant supplier invoices to pay weekly.
- Reconciling sales data Hubspot the CRM to sage accounts.
- Posting bank receipts and payments to sage accounts.
- Banking- Hubspot reconciliation.
- Monitoring projected broker income by downloading reports from HubSpot and critically analyzing accuracy.
- Credit Card reconciliation; matching credit card payments to account holders on sage.
- Liaising with all areas of the business to code invoices.
- Passing on clients who haven’t paid to Compliance Team to proceed with legal action.
- Taking Credit Card Payments from Clients.
- Chasing outstanding debt owed to the company (Involves Compliance).
- Payroll; processing payment for weekly employees, and preparing the monthly payroll when the finance manager is away.
- Tracking the brokers pledging and keeping up to date records of their current income.
- Keeping the brokers informed of their banking’s.
- Taking credit card payments from Clients.
- Correcting credit ledgers (missing invoices, payments).
- Informing suppliers of any changes to the company.
- Intercompany reconciliation and posting journals.
Essential Skills and Requirements:
- Good understanding of Hubspot
- Good understanding of Sage
- Competent at General Book Keeping
- Good/ intermediate Excel skills
- Confident communicator
- Ability to work to tight deadlines
- Finance related undergraduate degree